Productivity Unleashed!

Hey there👋. A warm welcome to newcomers to this exclusive community of high performing & high achieving women aspiring to maximize their potential, betting on themselves and getting to their next level!

TODAY’s TOPIC

• Why does personal productivity matter?

• How to unlock productivity?

• Where to start?

WHY

• For work-life balance.

• To protect your wellbeing.

• To pursue passions & hobbies.

(Tip: Personal productivity isn’t about doing more, it’s about doing the right things effectively.)

HOW

𝟭. 𝗜𝘁'𝘀 𝗔𝗹𝗹 𝗔𝗯𝗼𝘂𝘁 𝗣𝗿𝗶𝗼𝗿𝗶𝘁𝗶𝗲𝘀:

↳ List out your tasks.

↳ Rank them in order of importance and urgency. The Eisenhower Matrix is a handy tool for this.

𝟮. 𝗕𝗲 𝗚𝗼𝗮𝗹-𝗦𝗺𝗮𝗿𝘁:

↳ Outline specific, measurable goals.

↳ Break them into bite-sized tasks and assign timelines. Clarity fuels focus.

𝟯. 𝗘𝗺𝗯𝗿𝗮𝗰𝗲 𝗧𝗶𝗺𝗲 𝗕𝗹𝗼𝗰𝗸𝗶𝗻𝗴:

↳ Carve out time slots for different activities including self-care.

↳ Set time for deep work everyday otherwise meetings will take over your day.

𝟰. 𝗧𝗿𝘆 𝘁𝗵𝗲 𝗣𝗼𝗺𝗼𝗱𝗼𝗿𝗼 𝗧𝗲𝗰𝗵𝗻𝗶𝗾𝘂𝗲:

↳ Short bursts of work (25 minutes) followed by a 5-minute break.

↳ After four cycles, reward yourself with a longer break. It's a concentration game-changer!

𝟱. 𝗕𝗮𝘁𝗰𝗵𝗶𝗻𝗴 𝗜𝘀 𝗬𝗼𝘂𝗿 𝗕𝗲𝘀𝘁 𝗙𝗿𝗶𝗲𝗻𝗱:

↳ Group similar tasks.

↳ Answer emails at set times, where possible handle calls in one go, and tackle similar projects together.

𝟲. 𝗧𝗲𝗰𝗵𝗻𝗼𝗹𝗼𝗴𝘆 𝗜𝘀 𝗬𝗼𝘂𝗿 𝗔𝗹𝗹𝘆:

↳ Utilize calendars, task managers, and reminders.

↳ Use alerts and deadlines to hold yourself accountable.

𝟳. 𝗗𝗼𝗻'𝘁 𝗝𝘂𝗴𝗴𝗹𝗲 𝗧𝗮𝘀𝗸𝘀:

↳ Ever try juggling? It's difficult and messy.

↳ Focus on one task - it boosts efficiency and minimizes errors.

𝟴. 𝗟𝗲𝗮𝗿𝗻 𝘁𝗼 𝗣𝗼𝗹𝗶𝘁𝗲𝗹𝘆 𝗗𝗲𝗰𝗹𝗶𝗻𝗲:

↳ Not all tasks and commitments deserve your time.

↳ Be protective of your time.

𝟵. 𝗧𝗿𝘂𝘀𝘁 & 𝗗𝗲𝗹𝗲𝗴𝗮𝘁𝗲:

↳ Offload tasks where you can.

↳ Empower your team at work and at home and let them shine.

WHERE TO START

Have you tried the Eisenhower Decision Matrix yet? If not, give it a go this week. Trust me, it will be worth it!

I am sharing 4 must try frameworks for time management & to increase productivity. I use all 4, however, Eisenhower Matrix & Time Blocking are my go to!

So how to effectively Time Block?

• Carve out time slots for different activities.

• Make a task list and highlight any repetitive tasks that you can automate.

• Estimate time you need to dedicate to each task.

• Start allocating/ scheduling with activities that matter the most to you e.g., exercising, going for a walk, spending time with loved ones.

• And don’t forget to set time aside for activities that bring your joy & for emergencies. We all know life is not perfect!

Let me know how it goes for you.

Until next week,

Jaspreet